RULES OF ORDER for the VALLEY CENTER LACROSSE FOUNDATION
Adopted November 13, 2004
ARTICLE I - PARLIAMENTARY AUTHORITY
The rules of order contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the organization in all cases to which they are applicable and in which they are not inconsistent with the organization’s Constitution and any special rules of order the organization adopted as specified below.
ARTICLE II - DUTIES OF OFFICERS
SECTION 1. President
The President presides over all general, annual, special, and Executive Board meetings. The President shall exercise care that all meetings and business activities are held in agreement with the organization’s Constitution, Rules of Order, governing parliamentary authority, and section 501(c)(3) of the Internal Revenue Code.
SECTION 2. Vice President
The Vice-President shall perform the duties of the President in his/her absence or upon the President's request. The Vice-President shall be the chair of the nominating committee.
SECTION 3. Secretary
The Secretary shall record all meetings and keep accurate records of all proceedings. Minutes of meetings of the organization shall be submitted for approval at the meeting following their recording. The Secretary shall issue all correspondence for the organization and keep copies of all correspondence and committee reports generated or received by the organization.
SECTION 4. Treasurer
The Treasurer shall maintain accurate records of all monies received and spent and shall submit a financial report at the annual meeting for accounting year ending June 30.
ARTICLE III – ELECTION OF OFFICERS
SECTION 1. Nominating Committee
A nominating committee shall be elected by the organization or the Executive Board. The Vice-President, who will act as Chair, and two additional elected members, shall submit a slate of candidates for each office.
SECTION 2. Nominees
The nominating committee may nominate more than one candidate for any office. Members of the nominating committee are eligible to be nominees for office.
SECTION 5. Term Limits
Officers may hold unlimited consecutive terms.
ARTICLE IV – VACANCIES
When a vacancy occurs in any office, a member of the organization appointed by the Executive Board will fill the vacant position. The appointed member shall serve for the balance of the term.
ARTICLE V – MEETINGS OF THE ORGANIZATION
SECTION 1. General Meetings
General membership meetings shall be held as deemed necessary by the Executive Board. Meetings must be announced at least two weeks prior to the meeting date.
SECTION 2. Executive Board Meetings
The Executive Board shall meet at least monthly during lacrosse seasons.
ARTICLE VI – QUORUM NECESSARY TO CONDUCT BUSINESS
SECTION 1. Executive Board Meetings
One-half the members of the Executive Board shall constitute a quorum.
SECTION 2. General, Annual, and Special Meetings
The members present at a properly announced general, annual, or special meeting of the organization shall constitute a quorum.
ARTICLE VII – VOTING
SECTION 1. General, Annual, and Special Meetings Each member of this organization shall be a voting member and each member shall have one vote.
SECTION 2. Executive Board Meetings
Each Board member shall have one vote except the President who shall cast a vote only in the event of a tie.
ARTICLE VIII – EXPENDITURE OF FUNDS
Expenditures of funds greater than $50 must be pre-approved by the Executive Board and within the meaning of section 501(c)(3) of the Internal Revenue Code.
ARTICLE IX – CHANGES TO THE RULES OF ORDER
A simple majority vote of the Executive Board is required to change the Rules of Order. Members shall be notified of proposed changes before the vote is called.
In witness whereof, we have hereunto subscribed our names on this day of November 13, 2004.
Morgan Rogers, President
Teresa Everett, Vice President
Barbara Price, Secretary
Wendy Fiehler, Treasurer